30 Parental Templates · 90 Versions

Leave Applications by Parents for School & College: 30 Templates & Writing Guide

When a child cannot attend school or college, communication from a parent or legal guardian carries institutional legal authority. Schools require parental verification to safeguard students, ensure accountability, and prevent unauthorized absences. Having clear, dignified templates allows parents to communicate effectively with teachers and principals.

Child Health, Fevers & Medical Care Weddings, Functions & Family Travel Domestic Emergencies & Appointments

Why Parental Leave Letters are Essential for Educational Institutions

Schools operate under strict student safety regulations. An unverified absence raises immediate safety alerts. A written letter from a parent confirms that the child is safe under adult supervision and provides a formal audit trail for academic records.

  • Legal Custody & Authorization: Only parents and authorized guardians have the legal standing to grant absence permission for minor children.
  • Excused Status for Assessments: An officially sanctioned parental leave ensures that missed unit tests or homework assignments can be completed without disciplinary grade penalties.
  • Preventing Campus Truancy: Schools maintain zero-tolerance policies regarding unexcused absenteeism; timely parent letters maintain the student's clean record.

Key Details Parents Must Include in Every Application

Ensure that school clerks and teachers can process your request without confusion by including:

  • Child's Full Name & Class Details: State the child's legal name, grade, section, and roll number.
  • Exact Calendar Dates: Write the precise start date and concluding date of absence.
  • Clear, Truthful Reason: State whether the cause is health-related, a family bereavement, an unavoidable ceremony, or urgent travel.
  • Parent Contact Information: Include your active mobile phone number and signature so the school office can verify the letter if required.
Advice for Busy Parents: If submitting through your child's student diary or school portal, write clearly or print the application. Ensure your phone number is legible, as school administrative staff frequently perform routine spot-check calls for absences exceeding two days.

Choosing the Right Format: Diary Note, Formal Letter, or School Portal

  1. Single-Day Illness: A brief note in the child's school diary or a short email to the class teacher is standard and adequate.
  2. Multi-Day Absences (3+ Days): Submit a printed formal letter addressed to the Principal. If the cause is health-related, attach the attending physician's prescription.
  3. Planned Family Vacations: Always send written notice at least one to two weeks in advance, requesting that class teachers provide syllabus outlines for homework completion.

Child Health, Fevers & Medical Care

Verified formats and customizable examples for child health, fevers & medical care.

Topic 01 · Parents / Guardians Leave Applications

1. Leave Application by Parents for Child

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for My Child

Respected Sir/Madam,

I am writing to formally request leave for my child, [Child's Name], who is studying in Class [Class and Section], Roll No. [Roll Number]. He/She will not be able to attend school from [Start Date] to [End Date] due to [brief reason].

I will ensure that he/she completes all missed classwork and assignments once he/she returns. Kindly grant him/her leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 02 · Parents / Guardians Leave Applications

2. Leave Application from Parents to Principal

To,
The Principal,
[School Name],
[City]

Subject: Leave Application Addressed to the Principal

Respected Sir/Madam,

I am writing to bring to your kind notice that my ward, [Child's Name], a student of Class [Class and Section], will be unable to attend school from [Start Date] to [End Date] due to [reason]. 

I request you to kindly excuse his/her absence and grant the necessary leave. He/She will submit all pending assignments upon rejoining.

Thank you for your understanding.

Yours faithfully,
[Your Name]
Parent/Guardian of [Child's Name]
Date: [Date]
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Topic 03 · Parents / Guardians Leave Applications

3. Leave Application by Father for Son

To,
The Class Teacher,
[School Name],
[City]

Subject: Leave Application for My Son

Respected Sir/Madam,

I am writing to request leave for my son, [Son's Name], who is a student in your class, Section [Section], Roll No. [Roll Number]. He will not be able to attend school from [Start Date] to [End Date] due to [reason].

I will ensure that he completes all his missed classwork and homework. Kindly grant him leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Father of [Son's Name]
Date: [Date]
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Topic 04 · Parents / Guardians Leave Applications

4. Leave Application by Father for Daughter

To,
The Class Teacher,
[School Name],
[City]

Subject: Leave Application for My Daughter

Respected Sir/Madam,

I am writing to formally request leave for my daughter, [Daughter's Name], studying in Class [Class and Section], Roll No. [Roll Number]. She will be unable to attend school from [Start Date] to [End Date] due to [reason].

I will ensure that she completes all her missed assignments and classwork. Kindly grant her leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Father of [Daughter's Name]
Date: [Date]
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Topic 05 · Parents / Guardians Leave Applications

5. Leave Application by Mother for Son

To,
The Class Teacher,
[School Name],
[City]

Subject: Leave Application for My Son

Respected Sir/Madam,

This is to inform you that my son, [Son's Name], a student of Class [Class and Section], Roll No. [Roll Number], will not be able to attend school from [Start Date] to [End Date] due to [reason].

I request you to kindly grant him leave for these days. I will ensure he completes all his pending schoolwork upon his return.

Thank you.

Yours sincerely,
[Your Name]
Mother of [Son's Name]
Date: [Date]
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Topic 06 · Parents / Guardians Leave Applications

6. Leave Application by Mother for Daughter

To,
The Class Teacher,
[School Name],
[City]

Subject: Leave Application for My Daughter

Respected Sir/Madam,

I am writing to request leave for my daughter, [Daughter's Name], studying in Class [Class and Section], Roll No. [Roll Number]. She will be absent from school from [Start Date] to [End Date] due to [reason].

I will ensure that she covers the missed syllabus and submits her assignments. Kindly grant her leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Mother of [Daughter's Name]
Date: [Date]
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Topic 07 · Parents / Guardians Leave Applications

7. Parent Leave Application for Child's Fever

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Child's Fever

Respected Sir/Madam,

I am writing to inform you that my child, [Child's Name], studying in Class [Class and Section], is suffering from a high fever. The doctor has advised complete rest. Therefore, he/she will not be able to attend school from [Start Date] to [End Date].

I will ensure he/she completes the missed classwork once he/she recovers. Kindly grant him/her leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 08 · Parents / Guardians Leave Applications

8. Parent Leave Application for Child's Illness

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Child's Illness

Respected Sir/Madam,

I am writing to inform you that my ward, [Child's Name], a student of Class [Class and Section], is currently unwell and suffering from [illness, e.g., a viral infection]. As per the doctor's advice, he/she needs to rest at home. Hence, he/she will be absent from [Start Date] to [End Date].

Kindly grant him/her medical leave for these days. I have attached the doctor's prescription for your reference.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 09 · Parents / Guardians Leave Applications

9. Leave Application for Child's Hospital Visit

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Child's Hospital Visit

Respected Sir/Madam,

I am writing to request leave for my child, [Child's Name], studying in Class [Class and Section], on [Date]. He/She has a scheduled hospital visit for some medical tests and will not be able to attend school.

He/She will collect the notes and complete the missed classwork upon returning. Kindly grant him/her leave for this day.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 10 · Parents / Guardians Leave Applications

10. Leave Application for Child's Medical Checkup

To,
The Class Teacher,
[School Name],
[City]

Subject: Leave Application for Child's Medical Checkup

Respected Sir/Madam,

I am writing to inform you that my child, [Child's Name], a student of Class [Class and Section], will not be able to attend school on [Date] due to a scheduled routine medical checkup. 

He/She will ensure that all missed classwork is completed. Kindly grant him/her leave for this day.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Weddings, Functions & Family Travel

Verified formats and customizable examples for weddings, functions & family travel.

Topic 11 · Parents / Guardians Leave Applications

11. Leave Application for Child's Surgery

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Child's Surgery

Respected Sir/Madam,

I am writing to formally request medical leave for my child, [Child's Name], studying in Class [Class and Section], from [Start Date] to [End Date]. He/She is scheduled to undergo a minor surgical procedure and requires time for post-operative recovery.

I have attached the doctor's medical certificate. Kindly grant him/her leave for the mentioned period.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 12 · Parents / Guardians Leave Applications

12. Leave Application for Child's Recovery

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Child's Recovery

Respected Sir/Madam,

I am writing to request an extension of leave for my child, [Child's Name], studying in Class [Class and Section], until [End Date]. Although he/she has recovered from the initial illness, the doctor has advised a few more days of complete rest for full recovery.

Kindly grant him/her leave for the extended period. He/She will resume regular attendance from [Return Date].

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 13 · Parents / Guardians Leave Applications

13. Leave Application for Family Function

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Family Function

Respected Sir/Madam,

I am writing to request leave for my child, [Child's Name], studying in Class [Class and Section], from [Start Date] to [End Date]. We have an important family function in our hometown, and our presence is required.

He/She will ensure that all missed classwork and assignments are completed upon return. Kindly grant him/her leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 14 · Parents / Guardians Leave Applications

14. Leave Application for Family Wedding

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Family Wedding

Respected Sir/Madam,

I am writing to request leave for my ward, [Child's Name], a student of Class [Class and Section], from [Start Date] to [End Date]. We are attending a close relative's wedding ceremony out of town, and he/she will be accompanying us.

He/She will complete all pending academic work upon returning to school. Kindly grant him/her leave for this period.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 15 · Parents / Guardians Leave Applications

15. Leave Application for Going Out of Station

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Going Out of Station

Respected Sir/Madam,

I am writing to inform you that my child, [Child's Name], studying in Class [Class and Section], will be going out of station with our family from [Start Date] to [End Date]. Therefore, he/she will not be able to attend school during this period.

He/She will complete all missed classwork upon our return. Kindly grant him/her leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 16 · Parents / Guardians Leave Applications

16. Leave Application for Family Vacation

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Family Vacation

Respected Sir/Madam,

I am writing to request leave for my child, [Child's Name], a student of Class [Class and Section], from [Start Date] to [End Date]. We have planned a family vacation during this time, and he/she will be traveling with us.

I assure you that he/she will cover the missed syllabus and submit all assignments promptly upon returning. Kindly grant him/her leave.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 17 · Parents / Guardians Leave Applications

17. Leave Application for Religious Ceremony

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Religious Ceremony

Respected Sir/Madam,

I am writing to request leave for my child, [Child's Name], studying in Class [Class and Section], on [Date]. We are hosting/attending an important religious ceremony at our home, and his/her presence is required for the rituals.

He/She will complete all missed classwork upon returning. Kindly grant him/her leave for this day.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 18 · Parents / Guardians Leave Applications

18. Leave Application for Death in Family

To,
The Principal,
[School Name],
[City]

Subject: Leave Application due to Death in the Family

Respected Sir/Madam,

It is with deep sorrow that I inform you of the sad demise of our [Relation, e.g., grandfather]. Due to this tragic loss, my child, [Child's Name], studying in Class [Class and Section], will not be able to attend school from [Start Date] to [End Date] to attend the funeral and mourn with the family.

Kindly grant him/her leave for the mentioned dates. He/She will complete the missed work upon returning.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 19 · Parents / Guardians Leave Applications

19. Leave Application for Personal Reasons

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Personal Reasons

Respected Sir/Madam,

I am writing to request leave for my child, [Child's Name], a student of Class [Class and Section], from [Start Date] to [End Date] due to some unavoidable personal family matters. He/She will not be able to attend school during this period.

I will ensure that he/she completes all missed classwork and assignments. Kindly grant him/her leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 20 · Parents / Guardians Leave Applications

20. Leave Application for Urgent Family Work

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Urgent Family Work

Respected Sir/Madam,

I am writing to inform you that my child, [Child's Name], studying in Class [Class and Section], will not be able to attend school on [Date] due to some urgent and unavoidable family work. 

He/She will ensure that all missed classwork is completed upon returning. Kindly grant him/her leave for this day.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Domestic Emergencies & Appointments

Verified formats and customizable examples for domestic emergencies & appointments.

Topic 21 · Parents / Guardians Leave Applications

21. Leave Application for Two Days

To,
The Principal,
[School Name],
[City]

Subject: Two-Day Leave Application for My Child

Respected Sir/Madam,

I am writing to request a two-day leave for my child, [Child's Name], a student of Class [Class and Section], from [Start Date] to [End Date] due to [reason]. 

He/She will complete all missed classwork and assignments upon returning. Kindly grant him/her leave for these two days.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 22 · Parents / Guardians Leave Applications

22. Leave Application for Three Days

To,
The Principal,
[School Name],
[City]

Subject: Three-Day Leave Application for My Child

Respected Sir/Madam,

I am writing to formally request a three-day leave for my ward, [Child's Name], studying in Class [Class and Section], from [Start Date] to [End Date] due to [reason]. 

He/She will ensure that all pending academic work is completed promptly upon return. Kindly grant him/her leave for the mentioned dates.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 23 · Parents / Guardians Leave Applications

23. Leave Application for Five Days

To,
The Principal,
[School Name],
[City]

Subject: Five-Day Leave Application for My Child

Respected Sir/Madam,

I am writing to request a five-day leave for my child, [Child's Name], a student of Class [Class and Section], from [Start Date] to [End Date] due to [reason]. 

He/She will take full responsibility for covering the missed syllabus and submitting all assignments upon returning. Kindly grant him/her leave for this period.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 24 · Parents / Guardians Leave Applications

24. Leave Application for One Week

To,
The Principal,
[School Name],
[City]

Subject: One-Week Leave Application for My Child

Respected Sir/Madam,

I am writing to request a one-week leave for my child, [Child's Name], studying in Class [Class and Section], from [Start Date] to [End Date] due to [reason]. 

He/She will ensure that he/she thoroughly reviews the missed lessons and completes all assignments upon return. Kindly grant him/her leave for this week.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 25 · Parents / Guardians Leave Applications

25. Leave Application for Extended Leave

To,
The Principal,
[School Name],
[City]

Subject: Extended Leave Application for My Child

Respected Sir/Madam,

I am writing to formally request an extended leave of absence for my child, [Child's Name], a student of Class [Class and Section], from [Start Date] to [End Date] due to [reason]. 

I assure you that he/she will cover the entire missed curriculum and submit all pending assignments upon returning. Kindly grant him/her this extended leave.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 26 · Parents / Guardians Leave Applications

26. Leave Application After Child's Absence

To,
The Principal,
[School Name],
[City]

Subject: Leave Application After Child's Absence

Respected Sir/Madam,

I am writing to inform you that my child, [Child's Name], studying in Class [Class and Section], could not attend school from [Start Date] to [End Date] due to [reason]. He/She has now recovered/resolved the issue and has resumed classes.

Kindly regularize his/her attendance and grant leave for the mentioned dates. I have attached the necessary documents for your reference.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 27 · Parents / Guardians Leave Applications

27. Leave Application for Rejoining School

To,
The Principal,
[School Name],
[City]

Subject: Application for Rejoining School

Respected Sir/Madam,

I am writing to inform you that my child, [Child's Name], a student of Class [Class and Section], has successfully recovered from his/her illness and is now fit to resume studies. He/She is rejoining school today, [Date], after his/her leave from [Start Date] to [End Date].

Kindly update his/her attendance records. I have attached the medical fitness certificate for your reference.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 28 · Parents / Guardians Leave Applications

28. Leave Application for Child's Accident

To,
The Principal,
[School Name],
[City]

Subject: Leave Application due to Child's Accident

Respected Sir/Madam,

I am writing to inform you that my child, [Child's Name], studying in Class [Class and Section], met with a minor accident on [Date] and has sustained some injuries. The doctor has advised complete bed rest for recovery. Therefore, he/she will not be able to attend school from [Start Date] to [End Date].

Kindly grant him/her medical leave for the mentioned dates. I have attached the medical certificate.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 29 · Parents / Guardians Leave Applications

29. Leave Application for Child's Injury

To,
The Principal,
[School Name],
[City]

Subject: Leave Application due to Child's Injury

Respected Sir/Madam,

I am writing to inform you that my child, [Child's Name], a student of Class [Class and Section], has sustained an injury to his/her [body part, e.g., leg/arm] and is unable to attend school from [Start Date] to [End Date]. The doctor has advised rest and restricted physical movement.

Kindly grant him/her leave for the mentioned dates. He/She will complete the missed classwork once fit.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Topic 30 · Parents / Guardians Leave Applications

30. Leave Application for Child's Dental Treatment

To,
The Principal,
[School Name],
[City]

Subject: Leave Application for Child's Dental Treatment

Respected Sir/Madam,

I am writing to request leave for my child, [Child's Name], studying in Class [Class and Section], on [Date]. He/She has a scheduled dental treatment and will not be able to attend school on this day.

He/She will ensure that all missed classwork is completed upon returning. Kindly grant him/her leave for this day.

Thank you.

Yours sincerely,
[Your Name]
Parent of [Child's Name]
Date: [Date]
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Frequently Asked Questions

Why must a parent write the school leave letter instead of the student?

Under educational governance laws for minors, educational institutions cannot accept self-certification of absence from underage children. A parent or legal guardian's written notice certifies that the child's absence is lawful, authorized by the household, and verified for child protection protocols.

Can parents send an email or WhatsApp message instead of a physical letter?

Many contemporary private and public schools now accept emails sent from the parent's registered email address or submissions via the school parent mobile app. However, traditional printed letters remain required by many public school boards, especially for multi-day absences.

How should parents handle missed school exams due to a child's sudden illness?

Contact the school administration by phone on the morning of the exam, then submit a formal medical leave letter addressed to the Principal accompanied by a registered doctor's medical certificate. This enables the school academic council to record an excused absence and determine re-test or internal weightage policies.

What should a parent write if a child missed school without prior notice?

Submit a retroactive leave letter on the day your child returns to school. Acknowledge that prior notice was impossible due to the unexpected nature of the illness or domestic situation, state the genuine cause, and request that the past days be marked as excused.

How many days of absence require a doctor's certificate from parents?

In almost all school districts, absences spanning three consecutive school days or more due to medical reasons require an official physician's medical prescription and fitness certificate before the child can re-enter the classroom.

Should a parent explain confidential family issues in the leave letter?

No, intimate details are not necessary. Phrasing such as 'unavoidable personal family emergency' or 'attending to a serious domestic matter' provides adequate institutional context while preserving household privacy.

Need a Custom Tailored Leave Application?

Use our interactive rich-text editor to customize dates, reasons, and task delegation in seconds. Export directly to printable PDF, Microsoft Word (.doc), or send via WhatsApp.

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